Why We Switched from QuickBooks to NetSuite: A Journey of Growth & Transformation

Why We Switched from QuickBooks to NetSuite: A Journey of Growth & Transformation

As our business grew, we began to face challenges that our existing systems couldn’t handle. QuickBooks, which had served us well in our early days, started to show its limitations. After much research and deliberation, we made the decision to switch to NetSuite. Here’s why we made the change and how it has transformed our operations.

The Limitations of QuickBooks

QuickBooks is an excellent tool for small businesses. It’s user-friendly, affordable, and gets the job done for basic accounting needs. However, as our business scaled, we encountered several limitations:

Data Silos: As we grew, we added more systems to handle different aspects of our business, such as inventory management and CRM. These systems didn’t integrate seamlessly with QuickBooks, creating data silos that hindered our efficiency and decision-making.

Lack of Advanced Features: Our expanding operations required more advanced financial management capabilities. QuickBooks lacked features like multi-currency support, complex financial reporting, and robust forecasting tools.

Performance Issues: With increasing transaction volumes, QuickBooks began to slow down, impacting our productivity. The system wasn’t designed to handle the scale of our growing business.

Manual Processes: Many of our processes were manual, increasing the risk of errors and consuming valuable time. We needed automation to streamline our operations and reduce the workload on our team.

Why NetSuite?

After evaluating several ERP solutions, we chose NetSuite for its comprehensive capabilities and scalability. Here are the key reasons for our switch:

Unified Platform: NetSuite integrates all our business processes into a single platform. This unified approach eliminates data silos and provides us with real-time visibility across all departments, from accounting and CRM to inventory and eCommerce.

Scalability: NetSuite is designed to grow with businesses. Whether we’re adding new product lines, expanding into new markets, or increasing transaction volumes, NetSuite can handle it seamlessly. Its robust infrastructure ensures that performance issues are a thing of the past.

Advanced Financial Management: NetSuite offers powerful financial management tools that meet our complex needs. Features like multi-currency support, advanced revenue recognition, and comprehensive financial planning have transformed our financial operations.

Automation and Efficiency: With NetSuite’s SuiteFlow, we’ve automated many of our previously manual processes. This has not only reduced errors but also freed up our team to focus on more strategic tasks. Automation has improved our efficiency and productivity significantly.

Real-Time Insights: NetSuite’s SuiteAnalytics provides us with real-time data and insights. We can create custom reports and dashboards that give us a clear view of our business performance, helping us make informed decisions quickly.

Global Capabilities: As we expanded internationally, NetSuite’s multi-language and multi-subsidiary management capabilities became invaluable. NetSuite OneWorld supports our global operations with ease, ensuring compliance with local regulations and providing a consolidated view of our business.

The Transition Process

Switching from QuickBooks to NetSuite was a significant undertaking, but it was well worth the effort. Here’s a brief overview of our transition process:

Planning and Preparation: We started with a thorough assessment of our needs and a detailed plan for the transition. We identified key stakeholders and formed a dedicated project team to oversee the implementation.

Data Migration: Migrating data from QuickBooks to NetSuite was a critical step. We worked closely with NetSuite consultants to ensure a smooth and accurate transfer of our financial data, customer information, and inventory records.

Customization and Integration: NetSuite’s flexibility allowed us to customize the platform to fit our specific needs. We also integrated it with our existing systems to create a seamless flow of information across the organization.

Training and Support: To ensure a smooth transition, we provided comprehensive training for our team. NetSuite’s user-friendly interface made it easy for our employees to adapt, and ongoing support from NetSuite experts helped us address any issues promptly.

Go-Live and Beyond: The go-live process was carefully managed to minimize disruptions. Post-implementation, we continued to refine our processes and leverage NetSuite’s capabilities to drive continuous improvement.

The Impact of Switching to NetSuite

The switch to NetSuite has been transformative for our business. Here are some of the key benefits we’ve experienced:

Increased Efficiency: Automation and streamlined processes have significantly improved our operational efficiency. Our team can now focus on strategic initiatives rather than manual tasks.

Better Decision-Making: Real-time data and analytics provide us with the insights we need to make informed decisions quickly. We can respond to market changes and business opportunities with agility.

Scalability and Flexibility: NetSuite’s scalable platform supports our growth ambitions. Whether we’re launching new products or entering new markets, we have the tools and capabilities to succeed.

Improved Financial Management: Advanced financial management features have enhanced our financial operations. We have better control over our finances, improved accuracy in our reporting, and greater visibility into our financial health.

Global Reach: NetSuite’s global capabilities have made it easier for us to manage our international operations. We can operate efficiently across borders and comply with local regulations seamlessly.

Switching from QuickBooks to NetSuite was a strategic move that has positioned our business for long-term success. While QuickBooks served us well in our early days, NetSuite provides the advanced capabilities and scalability we need to thrive as a growing business. If you’re facing similar challenges with your current system, we highly recommend considering NetSuite as your next step. It’s a decision that has transformed our business, and it could do the same for yours.


Keystone. Your NetSuite solution provider and integration partner.

Call – 866­-546-­7227 | Email – info@kbscloud.net

     About Stacy Okyne

Stacy has over 15 years’ experience in the Marketing Profession. She brings experience in an array of industries including advertising, education, production, hospitality, and technology.  She has a good grasp and understanding of consumer insights and needs. Strategic thinking and leadership skills are among her qualities.

Stacy was born in Monroe, Michigan and moved to the Northwest suburbs of Chicago at an early age. She was raised in the Northwest suburbs of Chicagoland and currently resides in Naperville with her husband, three children and two dogs. Stacy graduated from Illinois State University – Normal, Illinois with a Bachelor of Science in Marketing.  In her spare time, you can find her watching her three children participate in sports including basketball, football, and Track & Field. She is a DIY’er at heart and shopping is one of her favorite activities.